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Use cases

AI policy and governance: shadow AI under control

How IT and compliance leads replace shadow AI — with a platform that meets SSO-only access, audit log, EU hosting and granular permissions.

What this is

In every company employees use AI today — mostly privately, in the browser, without audit. That is a compliance problem and a risk for trade secrets. OpenBase is the platform that consolidates shadow AI into a governed workspace.

How it looks in the workspace

  1. Provision the workspace — SSO-only access, EU hosting, brand voice — done.
  2. Approve connectors — Which data sources can OpenBase see? Areas are defined centrally.
  3. Approve routines — IT reviews routines before they go live.
  4. Audit & reporting — Full log: who asked what, when, from which source.

Why it pays off

  • Shadow AI becomes visible and governable.
  • GDPR and EU AI Act readiness becomes easier.
  • Trade secrets stay in the EU tenant.
  • Employees get an official, capable tool.

What you need to start

An OpenBase workspace, your brand voice calibrated in five answers and at least one relevant connector (e.g. Slack, Google Workspace or HubSpot). Nothing more required.

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